With a full-text search, you can search for specific terms or complete text passages within documents, such as PDFs or Office files. The texts within these documents are automatically recognized by the system.
The full-text search can be integrated as a separate search field in the filter area of a module, e.g. in the Files module:
individually configured full-text search in the Files module
Please note
Search filters are always configured individually. A full-text search is configured for each module as needed. If you have any questions, please contact your administrator.
Using the full-text search
You can use the full-text search like any other search field. Enter individual terms, combinations, or entire sentences in the search field of the full-text search.
The documents containing the searched content are displayed directly in the main view as results:
Available search operators
To execute complex search queries, the full-text search can take certain search operators into account. These operators allow you to specify how your search terms should be linked.
For example, you can search for a combination of terms or exclude certain terms. Upper and lower case letters are not important.
Use the following operators directly in the full-text search field:
Operator | Example | Effect |
(no character) |
| At least one of these words must appear in the document. |
|
| Both words must appear in the document. (AND condition) |
|
| At least "apple" must appear in the document; "pear" is optional. |
|
| Neither word may appear in the document. (NOT operator) |
|
| At least "apple" must appear in the document, "pear" must not appear. |
|
| At least one of the terms in the group must appear. (OR condition) |
|
| No word in the group may appear in the document. |
|
| Placeholder for word beginnings. "app*" also finds "apple tree". |
"" |
| Searches for the exact phrase between the quotation marks – including special characters and spaces. |
entering an exact phrase with quotation marks
💡 Frequently asked questions (FAQ)
Can I combine the full-text search with other search fields?
Yes, you can also combine the full-text search with other search fields or for example, the folder structure.What is the difference between full-text search and keyword search?
A full-text search searches the actual content of documents, e.g. text in PDFs. Keyword search, on the other hand, accesses stored metadata fields.Are InDesign documents also included?
No, InDesign documents are interpreted by the system as image files. This means that the text they contain cannot be searched.