There are different types of metadata fields in the 4ALLPORTAL. They look different depending on the type of information and offer you different options for use.

Here, we explain the most common types using the "Files" module as an example. However, you will find these types in the other modules, too.

In the detail view of the "Files" module, all associated metadata is displayed to the right of the file preview.

The metadata fields are divided into several groups that you can open and close. Some groups only appear for certain file types (e.g., "Video information").

editable (above) and non-editable metadata fields in the "Files" module

There are technical metadata fields, e.g., in the metadata group "General file information". The values here are automatically read by the system, such as the image width, resolution, or camera model of an image.

This metadata is for viewing only and cannot be edited by the user.

Other metadata fields are editable, e.g., in the "General information" group. They are set up individually, e.g. for keywords, project name, or notes. You can tag or update these fields yourself.

You can tell whether a field can be edited by its appearance:

​automatically read metadata from an image file

You can enter free text in text fields. There are two different sizes:

comparison of multi-line (top) and single-line text fields

These text fields help you with your entries by providing automatic suggestions. The values in these fields are displayed as highlighted "bubbles".

If you save a new value in this field, it will automatically be added to the list of suggestions.

auto-complete after entering the first character

You can select a date using a calendar via a date field:

date field with open calendar pop-up

Number fields offer you various options for storing numerical values, e.g., via free input or a slider.

examples of ways to enter numbers

Selection fields contain predefined values from which you can select one or more. There are the following variants:

Open a drop-down menu using the arrow on the right-hand side of the field. You can select one value from the predefined list.

The round radio buttons allow you to select one of the specified values.

Sometimes you first have to open a pop-up window using the button on the right-hand side of the field in order to make your selection.

The square checkboxes allow you to select one, several, or none of the specified values.

Sometimes you first have to open a pop-up window using the button on the right-hand side of the field in order to make your selection.

With an on/off switch, you can activate a value ("true": highlighted in color) or deactivate it ("false": grayed out).

In some cases, you will see an X next to the switch. This allows you to delete the value (neither "true" nor "false").
​

Reference fields allow you to link the object of another module, e.g., a user to a task or a usage agreement to an image. A pop-up window will open, allowing you to select the object.

two ways to open a reference pop-up

Color selection fields allow you to select and assign a specific color value (hexadecimal), e.g., for a font color in the eTicket template: