System requirements
The PowerPoint plugin extends Microsoft PowerPoint to allow direct use of files from 4ALLPORTAL. The following requirements must be met for the plugin to work:
Operating system: Microsoft 365
The PowerPoint plugin from version 5.0 onwards uses the PowerPoint API, which is only available in Microsoft 365 (locally and in the browser). Older versions of Office are not supported.
Microsoft Edge WebView 2
The task pane in PowerPoint runs via Microsoft Edge. Edge WebView 2 must therefore be installed on a user's computer:
Windows 11: usually already included
Windows 10: depends on the upgrade status ("Evergreen Bootstrapper")
4App: PowerPoint plugin
To use the PowerPoint plugin, you must first install and activate the following 4App:
PowerPoint plugin version 5.0 or higher
After installation and restart, a download with the file manifest.xml is provided in the user profile. This file is required to integrate the plugin into PowerPoint.
Dependencies
In addition, the following 4Apps must be installed in the 4ALLPORTAL:
Core Engine version 3.10.20 or higher
Digital Asset Management version 3.10 or higher
Essentials version 3.10 or higher
Object Picker version 4.1.1 or higher
(installed automatically when the PowerPoint plugin is installed)
4App updates
When a new version of the PowerPoint plugin is available, a notification appears in App Management. Run the update to receive improvements.
Update manifest.xml
For some updates, it is also necessary to replace the manifest.xml file (see Release Notes). After the update, download the new file and replace the old one.
Login via AD and SSO
Starting with version 5.0, the PowerPoint plugin supports login via Active Directory (AD) and Single Sign-On (SSO). If both are set up in 4ALLPORTAL, you can also log in directly via the plugin.
Download installation file
Once all system requirements have been met, you can connect PowerPoint to the 4ALLPORTAL. There are two ways to do this:
Local installation (by the user):
Each user integrates the plugin on their own computer.
Global installation (by the administrator):
An administrator provides the plugin centrally for all users or user groups in the company.
The installation file manifest.xml is required for both options. Here's how to do it:
Open the 4ALLPORTAL and click on your username (top right).
Select "Profile", then "Downloads".
In the PowerPoint tile, click on the button
"Download" to download the installation file. The download will start automatically.
Please note
The manifest.xml contains specific information about the 4ALLPORTAL from which it was downloaded. You can only use it to integrate this particular 4ALLPORTAL into your PowerPoint.
After downloading, follow the installation instructions that apply to you:
download the installation file from the download area of your user profile
Please note
If no PowerPoint tile appears in the download area, the required 4Apps are not installed. In this case, contact your administrator.
Local installation (user)
The setup differs depending on whether you use PowerPoint on a Windows computer, a Mac or in a browser:
After installation, the plugin appears in PowerPoint under the "Home" tab on the right as "4ALLPORTAL DAM".
display of the PowerPoint add-in in the PowerPoint ribbon
Local Windows installation
Installation for Windows computers is done in three steps:
1. Create a shared folder
Create a new folder on your computer, e.g., "4ALLPORTAL PowerPoint Plugin".
Open the properties by right-clicking on the new folder and select the "Sharing" tab. Here, click on "Share...".
A new "Network access" window will open. Set up sharing for yourself only or for other users/groups using the drop-down menu.
Ensure that read/write permissions are enabled under "Permission Level".
Click "Share" to save.
Once sharing has been confirmed, copy the full network path displayed after the folder name.
Example: \\DELLXPS-MIA\Users\m.marketer\Desktop\4ALLPORTAL PowerPoint Plugin
Then click "Done" to close the "Network Access" window and also close the "Properties" window.
Creating a share on a shared folder in Windows
2. Add folder to PowerPoint Trust Center
Open a new document in PowerPoint and go to "File > Options > Trust Center".
Select "Trust Center Settings" and then click "Trusted Add-ins Catalogs".
In the "Catalog URL" field, add the complete network path to the shared folder.
Select the "Show in menu" checkbox and confirm with "OK" to close the "Trust Center" window.
Then click "OK" again to close the "PowerPoint Options" window.
Restart PowerPoint (or Office) for your changes to take effect.
Tip
If you did not copy the network path of the folder, you can view it in the folder's "Properties" dialog box, tab "Sharing".
Options menu in PowerPoint for adding the share folder to the Trust Center
3. Add plugin
Move the manifest.xml file from your download folder to the shared folder.
In PowerPoint, open "Home > Add-Ins > More Add-ins".
The "Office Add-ins" window opens. Select the "Shared Folder" tab.
Click on "4ALLPORTAL" and then on "Add" to integrate the plugin.
Then restart PowerPoint to activate the plugin.
If the 4ALLPORTAL Add-in is not immediately visible on the ribbon, close other Office applications such as Word or Outlook and reopen them.
"Shared Folder" tab in the PowerPoint Office Add-ins pop-up
Local macOS installation
Open Terminal and enter the following path:
open/Users/<username>/Library/Containers/com.microsoft.Powerpoint/Data/Documents/wefReplace
<username>with your username.
Copy the manifest.xml file into this folder.
If the "wef" folder does not exist on your computer, enter the following command in Terminal:
open/Users/<username>/Library/Containers/com.microsoft.Powerpoint/Data/DocumentsThis will open the parent folder "Documents" in Finder.
Create a new subfolder "wef" there and open it.
Restart PowerPoint and open a new document.
Under "Start > Add-ins", click on "More Add-ins" in the lower right corner. A window with apps will open.
Search for "4ALLPORTAL" and add the plugin.
selecting the add-in in PowerPoint on a Mac
Installation in a web browser (office.com)
Open a PowerPoint presentation at office.com.
Open "Home > Add-Ins > Advanced".
The "Office Add-ins" window opens. Click "Upload My Add-in" in the upper right corner.
A pop-up to select the manifest.xml opens. Browser for the manifest.xml and select it.
Click "Upload" to upload the manifest.xml file.
Please note:
Microsoft 365 does not support Internet Explorer.
Global installation (administrator)
Administrators can deploy the plugin centrally for all users or specific groups. It will then appear in the ribbon under the "Home" tab with the note "managed by administrator".
Requirements
Access to the Office Admin Center
Administrator rights
Central deployment of PowerPoint
Verification with the Microsoft Centralized Deployment Compatibility Checker
Set up global deployment
Open the Office Admin Center and go to "Show All > Settings > Integrated apps".
On the "Integrated Apps" page, select the "Add-ins" link and then "Deploy Add-in".
Under "Deploy a new add-in", click "Upload custom apps".
Select the option to upload the manifest and upload the manifest.xml file.
In the next step, specify who the plugin should be deployed for:
Everyone
Specific users or groups (selectable via the search field)
Only you
Confirm with "Deploy" and then select "Next".
If you have initially set up the plugin only for yourself, you can also share it with other users or groups later via "Change".
After deployment, the plugin will appear on the PowerPoint "Home" tab.
When you hover over it with the mouse, you will see that the plugin is managed by an administrator.
Restart PowerPoint for the plugin to become active.
Please note
It may take a while for the plugin to appear. If it is missing, users can add it themselves via "Home > Add-Ins > Office Add-Ins"
💡 Frequently asked questions (FAQ)
What types of installation are there?
Local by the user or global by the administrator.Where can I find the installation file?
In 4ALLPORTAL under Profile > Downloads on the PowerPoint tile.Why can't I see a PowerPoint tile?
The required 4Apps are not installed – please contact your administrator.Can I use the manifest.xml for multiple systems?
No, it is always linked to a specific 4ALLPORTAL.Why doesn't the plugin appear immediately?
It may take a few minutes. If necessary, restart PowerPoint or add it manually via "Home> Add-Ins".